How RC Management collects, uses, and protects information for church staff, council members, and congregation members.
Effective date: October 16, 2026
RC Management is operated by RC Management Systems, LLC ("we," "us," "our"). This policy covers the RC Management web application and the RC Management mobile app (together, the "Service"), used by church staff, council/committee members, and administrators to manage congregation records, meetings, giving, and finances.
Name, email, phone, and role/permissions for each person your church invites to use the Service.
Information your church chooses to record about its members and households: name, contact information, address, membership status, join date, and family/household relationships.
Basic staff records (name, position, hire date) and, for churches that opt into hourly pay tracking, logged pay periods and gross pay amounts. If a church uses a third-party payroll provider (SurePayroll), payroll is processed directly on that provider's platform — we do not store bank account or Social Security numbers.
Agendas, minutes, motions, votes, attendance, and officer/committee reports your church's council and committees create through the Service.
We use Mailgun to send emails (e.g., meeting packets, notifications) on your church's behalf, and a telecom provider to send SMS text messages where a church has that feature enabled.
We do not sell personal information, and we do not use it for advertising.
We do not share information with third parties for their own advertising purposes, and the RC Management mobile app does not include analytics or advertising SDKs.
A church can choose to connect its own QuickBooks Online or Xero account. When it does, you sign in to that service and approve the connection; we never see or store your QuickBooks or Xero password. We store the access tokens that service gives us, encrypted, and use them only to send your church's accounting entries (such as contribution deposits and journal entries) and to read the list of accounts so entries can be matched. We do not use this information for any other purpose, we do not sell it, and we do not share it with anyone except that service. You can disconnect at any time from the Accounting Sync page or from within QuickBooks or Xero, which stops all further access; we then delete the stored tokens.
A church that uses RC Management may send text messages to its members, visitors, council members and officers who have agreed to receive them. Texts come from a phone number that belongs to that church.
No mobile information is shared with third parties or affiliates for marketing or promotional purposes. Text-messaging opt-in data and consent are not shared with any third party. Phone numbers are shared only with our text-messaging provider so that it can deliver the messages described above.
We retain your church's records for as long as its account remains active, plus a reasonable period after to support recordkeeping needs. To request deletion of an account or specific records, email support@rcmanagementsystems.com — we process deletion requests manually and will confirm once complete, except where certain records must be retained by law.
We use industry-standard safeguards, including encrypted connections (HTTPS/TLS) and access controls limiting visibility to each church's own data and each user's assigned role. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
We may update this policy from time to time. Material changes will be posted here with an updated effective date.
RC Management Systems, LLC
Email: support@rcmanagementsystems.com